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    ALERT – GS2 Crash Report Short Forms

    Effective July 1, 2010, Section 316.066(1)(e), Florida Statutes, requires short-form crash reports prepared by law enforcement to be maintained by the law enforcement officer's agency. General Records Schedule GS2 for Law Enforcement, Correctional Facilities, and District Medical Examiners, Item #197, Accident Report Forms: Motor Vehicle, currently addresses forms retained by law enforcement agencies when they submitted copies to the Department of Highway Safety and Motor Vehicles under the previous statutes. With the new statutory requirement that the originating law enforcement office retain the short forms and DHSMV no longer receiving and retaining them, this retention is no longer adequate.

    The Division of Library and Information Services is preparing a new item for the short forms establishing a retention that accurately represents the legal and administrative value of the record. Please retain these short forms until we notify you that this new GS2 item is approved for use.

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    DISCLAIMER: The information and links on this site are posted as a guide to assist you in maintaining your records and will be updated as resources permit. The Division makes no representation about the current suitability or accuracy of information on this site. Since records retention requirements might be determined by law and subject to change, you should consult with an attorney or the appropriate state or federal agency for current information concerning the retention of any specific record.