Disaster Recovery for Public Records Custodians, Archives and Libraries
The following information is intended to assist those responsible for records or library materials damaged by the effects of hurricanes, storm damage, or other disasters.
Disposition of Unrecoverable Public Records
Please document those records that are lost or unsalvageable due to the effects of hurricanes, storm damage, or other disasters. Record the record series title, inclusive date range, retention schedule number and quantity of each series lost or disposed of, and indicate clearly that the records were lost or destroyed due to the effects of hurricanes, storm damage, or other disasters. Retain this documentation for your records.
For more information on public records disaster recovery procedures, please telephone the Florida Records Storage Center at 850.245.6750.
Mold and Mildew
Mold and mildew can have an adverse effect on people. Those with allergies, asthma or other respiratory problems should stay away from infested areas, as many fungi will seriously irritate and inflame lungs. Some fungi can cause skin and eye irritation and infections. Prolonged exposure to germinating molds in confined areas can damage the lungs, mucous membranes, cornea, respiratory tract, stomach, intestines and skin. Some varieties of mold are highly toxic.
When working with moldy collections, wear disposable rubber or plastic gloves, a lab coat and a respirator whenever handling moldy materials. Wash protective clothing in hot water and bleach.
Ordinary dust masks are not sensitive enough to filter mold spores: use a respirator with a HEPA (High Efficiency Particulate Arrestant) filter. Be aware that respirators are ineffective if used improperly. For example, people with facial hair will not be protected because they cannot get a tight fit.
For small outbreaks:
For large outbreaks:
If the outbreak is too large for local staff to handle, call a vendor that specializes in Mold Remediation.
Records and Document Recovery Techniques
Heritage Emergency National Task Force: Coping with Water Damage (with video link) http://www.heritagepreservation.org/PROGRAMS/WaterSegmentFG.HTM
Disaster Recovery Vendors
See our Disaster Recovery Vendors web page for information about disaster recovery services available from private companies. Inclusion in this list does not imply Florida Department of State endorsement, nor does the omission of any vendor indicate censure.
For More Information
Web Sites and phone numbers for more information and Disaster Recovery expertise