Florida Department of State, State Library and Archives of Florida
Quarterly Newsletter  
January—March 2007
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State Library and Archives Works Toward E-Government Strategy for Florida Libraries

The State Library and Archives of Florida is working to help Florida public libraries address the needs associated with providing E-Government services, and is making the issue a priority for 2007 by supporting the resolution adopted by the American Library Association on January 24, 2007. This resolution urges all government agencies to acknowledge and support the role local libraries play in providing E-Government services.

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Florida Library Youth Program Update

2007 Florida Library Youth Program PosterThe Florida Library Youth Program’s themes for this year are Read All About It for elementary school children and It’s All @ Your Library for ‘tweens and teens. Florida’s summer reading program, which began in 1968, provides programming ideas for the nearly 550,000 children and teens that participate each year. The 2007 FLYP Workshops were presented by Page Turner Adventures in six locations statewide during January and February 2007.

The State Library and Archives of Florida will provide the graphics, posters, bookmarks, and incentives for the programs. This year’s incentives are white paper book bags with the Read All About It graphics for children, and frosted plastic book bags with the It’s All @ Your Library graphic for teens. This year, libraries will also receive two public service announcements to aid them in spreading the word about their summer reading programs.

LSTA Exemplary Projects Announced

Each year, the Department of State, through the State Library and Archives of Florida, selects exemplary projects from among the many outstanding programs funded by the Library Services and Technology Act during the previous year. The program is designed to highlight excellence in program planning, implementation, and evaluation, with special emphasis on outcome measurement.

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State Library and Archives Releases New Florida Folklife Collection CD

Shall We Gather at the River CD CoverThe State Library and Archives of Florida has released a new music compact disc, Shall We Gather At the River: African-American Sacred Music from the Florida Folklife Collection, which spotlights African-American musical traditions found within the Florida Folklife Collection. This rich collection of field notes, images, and sound recordings documents the ethnic, religious, and cultural diversity reflected in the communities of Florida.

The disc, which is free to all, features both nationally recognized acts and previously unknown local artists, including the Dixie Hummingbirds, the Georgia Sea Island Singers, the Versiteers, and the Amigo Male Singers. One of the most powerful tracks comes from a group of residents of the Madison County Senior Center, recorded in 1983.

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Grants Benefit Rural Libraries

Computer instruction, gaming for teens, musical programs, and improved Web page design are services often beyond the reach of economically disadvantaged rural areas. The Community Libraries in Caring program provides funding for these and other enhancements for rural residents.

The purpose of the CLIC program is to assist small, rural public libraries to improve library collections and services, improve adult and family literacy, and develop economic viability in targeted counties and communities.

During the 2006-2007 fiscal year, 17 grants totaling $200,000 have been awarded to benefit 25 eligible counties or communities. The complete list of funded grants can be found on the State Library and Archives of Florida’s CLIC Web page.

For more information on this program, contact Library Program Administrator Marian Deeney at (850) 245-6620 or mdeeney@dos.state.fl.us.

Library Policy Guidance Available

Public libraries often need help in developing effective policies to guide their activities. The State Library and Archives of Florida’s Office of Community Development has arranged for librarian/lawyer Mary Minow to provide this assistance via e-mail to libraries on a first-come, first-served basis.

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Telling It Like It Was: Oral History in the Digital Age

The Florida Electronic Library will host a day-long workshop as a pre-conference to the 2007 FLA Annual Conference on April 10, 2007, which will provide training and guidance on migrating library-based oral history programs to the Web.

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State Library and Archives of Florida’s Long-Range Planning Process

The State Library and Archives of Florida is undergoing a strategic planning process. Stakeholder feedback has been obtained through working sessions, surveys, and phone interviews. The information will be compiled in a single report for the Planning Committee.

The 20-member Planning Committee held the first of two planning meetings on February 26 and 27, 2007. The Committee’s input and insight will help to envision the Agency’s future. The Long-Range Plan will be completed this summer.

E-Discovery and Public Records

Many of you are aware of the amendments to the Federal Rules of Civil Procedure (FRCP) relating to “E-Discovery,” which became effective December 1, 2006. Any litigant in federal court, including government agencies, is subject to the FRCP. The E-Discovery amendments explicitly state that electronic records, or “electronically stored information,” are subject to the legal discovery process, just like more traditional formats of records.

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Sacred Harp Podcasts Added to the Florida Memory Project

Sacred Harp SingersTwo new podcasts featuring Sacred Harp music have been added to the Florida Memory Project’s Folklife Audio Page. Sacred Harp singing is an example of America's immense body of spiritual music, which has long provided a richly diverse field of study for folklorists.

This a capella singing tradition takes its name from the 1844 hymn book, The Sacred Harp, and represents the largest surviving branch of traditional American shape note singing. This style of church music used four syllables (fa, sol, la, and mi) which were represented by four shapes (triangle, circle, square, and diamond) in later hymnals. These shaped notes allowed untrained or illiterate church members to participate in the worship service.

Photo: Courtesy of the Florida Photographic Collection.


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Effective Governance for Library Supporters

“Getting It Right: Effective Governance for More Effective Friends Groups” was the theme of this year’s workshops for library supporters. Over 200 library advocates from all over Florida attended workshops held in Estero, Largo, Coconut Creek, Orange Park, Chipley, and Kissimmee for Friends of Library groups, library foundations, and boards.

Terrie Temkin, Ph.D., a principal with CoreStrategies for Nonprofits, Inc., was the featured speaker. She urged participants to attend to their legal duties as board members. According to Temkin, basic responsibilities for board members include care in making good decisions, loyalty in putting the organization ahead of personal interest, and obedience to both the organization’s bylaws and to other laws.

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Keppel Award Presented for Public Library Data

The State Library and Archives of Florida has received its 13th Keppel Award for prompt, complete, and high-quality public library data. The Keppel Award is presented each year to the qualifying chief officer and state data coordinator of state library agencies. Florida’s award was presented to State Librarian Judith Ring and State Data Coordinator Amy Johnson.

The award, which is in the form of an abacus with a mounted engraved brass plate, is named after Francis Keppel, a former U.S. Commissioner of Education and member of the U.S. National Commission on Libraries and Information Science. Dr. Keppel was an early and enthusiastic advocate of reliable and regularly reported national, state, and local library statistics as a basis for public policy formulation and the improvement of library services.

State Library and Archives Receives Ninth Award for Statistics Reporting

The State Library and Archives of Florida has won the John G. Lorenz Award for the ninth consecutive year.

The purpose of the Lorenz Award is to recognize state library agencies that promptly meet National Center for Education Statistics standards for the completeness, quality, and timely submission of statistical data.

The United States Department of Education, National Center for Education Statistics and the United States National Commission on Libraries and Information Science presented the Lorenz award to the State Library and Archives of Florida in late 2006 for data related to fiscal year 2005.

Statistical data submitted by state library agencies are used by chief officers of state library agencies, federal and state policymakers, government and library administrators at all levels, the American Library Association and its members, researchers, the public, and journalists.

Parking Information for Visitors to the State Library and Archives

R.A. Gray BuildingIn an effort to streamline visitor parking at the R.A. Gray Building, changes have been made in the parking garage adjacent to the building (Lot E). All visitor parking is located on level 3 of Lot E, which is accessed from South Bronough Street, just past the building’s main entrance.

The Department of State will provide parking tokens to patrons of the State Library and Archives so that they can continue to park in designated visitor parking spots for free. Parking tokens are available at the State Archives Reference Desk on the first floor, the State Library Reference Desk on the second floor, and Florida’s History Shop on the ground floor. Patrons should be sure to obtain a token before leaving the R.A. Gray Building to ensure that they are not charged for parking.

Non-patrons who do not have business in the R.A. Gray Building will be charged $5 on exit from the garage. Revenue generated by the parking fees will support the State Library and Archives of Florida and the Museum of Florida History.

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