PUBLIC RECORDS MANAGEMENT SEMINAR

• Seminar Sites
• The Seminar
• Seminar Agenda
• Contact Information
• Register Online Now

COURSE OBJECTIVES
After completion of this seminar attendees will be able to apply records management principles and best practices to ensure their respective records management programs are in compliance with Florida's Public Records Law.

WHO SHOULD ATTEND?
This seminar is recommended for individuals who are responsible for managing and maintaining agency records, including, but not limited to:

• Records Management Liaison Officers
• Administrative Staff
• Office Managers
• IT Professionals

REGISTRATION
Space is limited at each seminar site. Please register early. Registrations are accepted on a first-come, first-served basis. Register Online Now.

FEE
The seminar fee is $75.00 per person, and includes the workshop and materials. This fee does not include lunch. Advance payment is required. Payment may be made by credit card (P-card, Visa, MasterCard, and Discover), check, or journal transfer. Call 850.245.6750 to pay by credit card. Please make check payable to Florida Department of State, and send to this contact address.

CERTIFICATES
Certificates acknowledging seminar attendance will be mailed out following the completion of the workshop.

REFUNDS
A $10.00 handling fee will be charged for all refunds. Requests for refunds must be made in writing 14 days prior to the date of the seminar and sent to the address listed in the contact information below.

HANDOUTS
Seminar materials will be provided to each registrant.

ACCOMMODATIONS
Registrants must make their own hotel arrangements.

FOR MORE INFORMATION:
See contact information below.

This seminar is intended to provide records managers, administrative staff, information technology professionals, and managers with an overview of laws and regulations regarding the identification, maintenance, access, and retention of public records for both state and local agencies. Each session will include hands-on exercises (in groups or your own).

Registration: 8:30 - 9:00 a.m.
Seminar Begins: 9:00 a.m.

Session 1: Public Records Law and Agencies' Legal Responsibilities

• Overview of Florida's Public Records Law
• Issues related to access and maintenance of public records
• Tools to develop a public records policy
• Compliance with public records laws and regulations

Morning Break: 15 Minutes

Session 2: The Life Cycle of Records

• Basics of Records Management
  • Records inventory methods
  • Identifying relevant general schedules and record series
  • Determining retention and disposition requirements
• Changes in records retention requirements related to the new General Records Schedule GS1-SL for State and Local Government Agencies
• Demonstration of the State Library and Archives of Florida's Web site for Records Managers

Lunch: 75 Minutes (on your own)

Session 3: Vital Records and Disaster Preparedness

• Identifying and protecting vital records
• Making vital records readily available after a disaster
• Identifying and prioritizing records needed to support the resumption of critical business functions
• Establishing and administering a vital records and disaster preparedness program

Afternoon Break: 15 Minutes

Session 4: Electronic Records Management

• Current issues in electronic recordkeeping
• Emerging technologies and their implications for records management
• Issues related to e-mail and electronic media storage
• Tools and resources needed to develop an electronic record management policy

Seminar Ends: 4:00 p.m.

Department of State
Division of Library and Information Services
Records Management Training
R.A. Gray Building
500 South Bronough Street
Tallahassee, FL 32399-0250

General Contact
E-mail rmtraining@dos.state.fl.us
Phone 850.245.6750
FAX 850.245.6795